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Assistant Office Manager

On-site
  • Ελληνικό, Attikí, Greece
Operations

Job description


About us

Our vision is to change the way people search for property and make their lives easier with the use of technology. We've been pursuing this since 2006, and today we have 4 major portals in Greece and Cyprus and 8 more in Croatia, Serbia, Bosnia & Herzegovina, Montenegro, Slovenia, Bulgaria, Albania and Malta, with millions of visitors each month, disruptive technology and significant added value generated daily. Still, this is just the beginning; our industry is changing fast and, being a leading international service provider, we want to keep driving change in such a significant life decision for every person, in a significant sector of the economy.



About you

We are looking for an Assistant Office Manager to be responsible for the general operation of our office at Elliniko. 

Duties will involve general office management tasks such as answering incoming phone calls, purchasing office supplies, and taking proper inventory as well as sales ops, accounting and HR support.

We are looking for an energetic professional who does not mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

To be a successful hire, you will need to have prior experience in office administration. You will also need to be proficient in Microsoft Office applications such as Word and Excel.


Responsibilities:

  • Answering incoming phone calls from clients and vendors
  • Will be the point person for maintenance, mailing, shipping, supplies, equipment, bills and errands.
  • Organize and schedule meetings and appointments.
  • Partner with HR & Ops Department to maintain office policies, as necessary.
  • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed and that supply requisitions are reviewed and approved.
  • Coordinate with IT department on all office equipment.
  • Provide general support to visitors.
  • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems.
  • Participate in the planning and execution of company events.
  • Gradually assume sales ops duties such as client campaign reviewing and approval
  • Monitor and maintain office supplies inventory.
  • Handle customer inquiries and complaints

Job requirements

Requirements:

  • At least 2 years’ proven office management, administrative or assistant experience
  • Knowledge of office management responsibilities, systems, and procedures
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • Knowledge of accounting, data and administrative management practices and procedures will be appreciated.
  • Computer skills and knowledge of office software packages


Benefits

  • Amazing and modern working environment. All things startup and flexible as long as you bring results. Cool, smart & professional; please never show up wearing a suit. Focus is on getting the job done!
  • Attractive compensation package with great potential.
  • Private health insurance on our company's group program.
  • Continuous Learning: access to a broad wealth of resources for professional and personal development.
  • Various office perks.
  • Opportunity to learn and develop in a leading tech startup which is growing very fast and currently manages the top 3 real estate verticals in Greece and multiple brands internationally: Crozilla (Croatia), indomio.hr (Croatia), indomio.rs (Serbia), indomio.si (Slovenia), indomio.ba (Bosnia and Herzegovina), indomio.me (Montenegro), indomio.bg (Bulgaria), indomio.com.mt (Malta), spitogatos.com.cy (Cyprus)... more to come soon.
  • Opportunity to become part of a broader international team, consisting of some of the smartest people in the industry. Spitogatos was the first Greek VC-backed online business (in 2009 from Oxygen Capital), and since 2014 has become part of a big international player, Real Web SA, with presence in numerous countries in Europe (Italy, France, Spain, Netherlands, Greece, among others), in several industries / business models.

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